Procedure for Proceedings Processing

This guide-line for conference chairs explains the publishing process with Conference Publishing Consulting. Please also consider the information on Artifact Processing.

Our procedure starts around the date when the program chairs send out acceptance notifications.

There are three important deadlines that divide the process into two phases: the acceptance notification deadline (your action), the camera-ready paper deadline (authors' action), and the delivery of final proceedings to you (our action).

Your tasks (Program Chair):

Our tasks (Conference Publishing):

Let us know if you have any questions about this process.


Definition of the Format for Lists of Accepted Papers (for Extraction from Conference System See Below)

(If using EasyChair, go directly to the next section, if using CyberChairPro, the CyberChair admin will send us the list.)

We need a table that represents each paper in one line, where the columns are separated by a single tab, according to the following format:

For non-ASCII characters, please use UTF-8 encoding.

This format is easy to generate from the various conference systems.

We also accept tables in the format of Excel or OpenOffice, if they follow this format, i.e., without tabs, because the tabs are replaced by the native delimiters, but the rest should follow the format above.

Example:

PaperID Paper Type Title All Authors E-mail addresses Affiliations
p013 Full paper Self-Adaptive Software Meets Control Theory: A Preliminary Approach Supporting Reliability Requirements Antonio Filieri; Carlo Ghezzi; Alberto Leva; Martina Maggio foo@bar; foo@bar; foo@bar; foo@bar Politecnico di Milano, Italy; Politecnico di Milano, Italy; Politecnico di Milano, Italy; Politecnico di Milano, Italy
p016 Short paper Detection of Feature Interactions using Feature-Aware Verification Sven Apel; Hendrik Speidel; Philipp Wendler; Alexander von Rhein; Dirk Beyer foo@bar; foo@bar; foo@bar; foo@bar; foo@bar University of Passau, Germany; University of Passau, Germany; University of Passau, Germany; University of Passau, Germany; University of Passau, Germany

CyberChair: Extraction of the Proceedings Info (List of Accepted Papers) from CyberChair

Please ask the CyberChair admin (Richard) to send us the list in the usual format.


HotCRP: Extraction of the Proceedings Info (List of Accepted Papers) from HotCRP

Please follow these three steps to export the data from which we can assemble all records that we need:

This produces a JSON file that we can import.


EasyChair: Extraction of the Proceedings Info (List of Accepted Papers) from EasyChair

We need the following two tables from you, from which we can assemble all records that we need.


Web Page with Table of Contents / Import of Data into Conf.ResearchR

Listing from Our Server

You can always get the current version of our data as table of contents from our overview page https://www.conference-publishing.com.

For example, if your conference has event id 'PLDI20', then you can access the table of contents via https://www.conference-publishing.com/list.php?Event=PLDI20. (If you provide a partitioning into sessions, this will be reflected there as well.)

An XML export is available by using module 'listXML.php' instead of 'list.php': https://www.conference-publishing.com/listXML.php?Event=PLDI20.

Import for Program Listing via Conf.ResearchR

If your conference web page is based on Conf.ResearchR, you can import our data into your conference web site using our interface with researchr. You need the event id, which consists of the acronym letters followed by two digits for the year. Example: PLDI20.

Instructions for Import: Edit the Tracks tab, and go to the “Import Data (HotCRP/EC/CPC)” section in the left column. Click on “Conference Publishing Consulting” under “Step 1”. You can enter the CPC event ID and click on “import”. Then below, you will see “Step 2: Pick an imported file to start conversion”. Click on the event ID that comes from CPC, and click on “start conversion/update wizard”. That will take you through every event in CPC’s database for your conference, and you have to approve every single event/talk using the wizard to scroll through each and click on “save” if you approve the changes/import for this event/talk. After approving all events/talks, you can exit the wizard.