Procedure for Proceedings Processing

This guide-line for conference chairs explains the publishing process with Conference Publishing Consulting.

Our procedure starts around the date when the program chairs send out acceptance notifications.

There are three important deadlines that divide the process into two phases: the acceptance notification deadline (your action), the camera-ready paper deadline (authors' action), and the delivery of final proceedings to you (our action).

Your tasks (Program Chair):

Our tasks (Conference Publishing):

Let us know if you have any questions about this process.


Definition of the Format for Lists of Accepted Papers

(If using EasyChair, go directly to the next section, if using CyberChairPro, the CyberChair admin will send us the list.)

We need a table that represents each paper in one line, where the columns are separated by a single tab, according to the following format:

For non-ASCII characters, please use UTF-8 encoding.

This format is easy to generate from the various conference systems.

We also accept tables in the format of Excel or OpenOffice, if they follow this format, i.e., without tabs, because the tabs are replaced by the native delimiters, but the rest should follow the format above.

Example:

PaperID Paper Type Title All Authors E-mail addresses Affiliations
p013 Full paper Self-Adaptive Software Meets Control Theory: A Preliminary Approach Supporting Reliability Requirements Antonio Filieri; Carlo Ghezzi; Alberto Leva; Martina Maggio foo@bar; foo@bar; foo@bar; foo@bar Politecnico di Milano, Italy; Politecnico di Milano, Italy; Politecnico di Milano, Italy; Politecnico di Milano, Italy
p016 Short paper Detection of Feature Interactions using Feature-Aware Verification Sven Apel; Hendrik Speidel; Philipp Wendler; Alexander von Rhein; Dirk Beyer foo@bar; foo@bar; foo@bar; foo@bar; foo@bar University of Passau, Germany; University of Passau, Germany; University of Passau, Germany; University of Passau, Germany; University of Passau, Germany

CyberChair: Extraction of the Proceedings Info (List of Accepted Papers) from CyberChair

Please ask the CyberChair admin (Richard) to send us the list in the usual format.


HotCRP: Extraction of the Proceedings Info (List of Accepted Papers) from HotCRP

Please follow these three steps to export the data from which we can assemble all records that we need:

This produces a JSON file that we can import.


EasyChair: Extraction of the Proceedings Info (List of Accepted Papers) from EasyChair

We need the following two tables from you, from which we can assemble all records that we need.